When running a business, even something as simple as receiving mail can become a challenge. You want your business mail to be secure, easy to manage, and professional. However, you probably don’t want to spend your day driving to the post office, shredding documents, or sorting through envelopes. That’s why many business owners look at two main options: a P.O. box or a virtual mailbox. While both can handle your incoming mail, the experience they offer is very different.
A P.O. box is a physical mailbox located inside a post office. It is a numbered box where you can pick up your letters and small packages from the U.S. Postal Service (USPS).
A virtual mailbox, on the other hand, is a modern online service that provides you with a real street address. Mail carriers of many different types deliver mail there. Also, staff can scan, shred, or forward your mail as instructed.
When comparing a P.O. box to a virtual mailbox, a few key differences stand out. A P.O. box gives you only a box number at the post office, while a virtual mailbox provides a real street address you can use for your business. Also, you must visit in person to check your mail at a P.O. box, but you can view your scanned mail online with a virtual mailbox.
Mail forwarding is also simpler with a virtual mailbox. This is because you can send items to any address or request that unwanted mail be shredded. P.O. boxes rely only on USPS for forwarding and therefore have limited options. Another significant difference is delivery: only USPS can send mail to a P.O. box, but a virtual mailbox accepts packages from all carriers, including FedEx and UPS.
For business use, a virtual mailbox is more practical because it can be used to register your company and generally looks more professional. The IRS and some agencies don’t accept P.O. box addresses. This could make it impossible to use a P.O. box for all your business mail. Lastly, while a P.O. box offers only basic mail collection, many virtual mailbox services provide additional features such as digital mail management and access to office or meeting space.
For most small business owners, especially those who work remotely or from home, a virtual mailbox offers significant advantages:
A P.O. box can do the job if you only need a simple, low-cost way to receive mail, and you don’t mind picking it up in person. However, it’s not ideal for businesses that want to grow or appear more professional. This is especially true if the company is public-facing, because clients might look up the business address.
While both options help you receive mail securely, a virtual mailbox offers far greater convenience, flexibility, and business credibility. It combines a real address with digital tools that make managing your mail stress-free and straightforward.
In today’s world, where business often happens online and on the go, a virtual mailbox isn’t just a modern choice. It’s the smarter one.
Here are some additional details about the BSSI Virtual Office:
These resources provide comprehensive information and support for anyone interested in virtual office packages or executive services.
If you have any questions, you can use our Contact Us Form.
Cristy Shaner has years of hands-on experience working as a client services representative at BSSI. With a background in editorial storytelling and digital publishing, her writing has appeared in Querencia and After Happy Hour Review.
Blue Sky Solutions Inc. DBA Virtual Offices of NYC
Cristy Shaner
Senior Online Content Developer
A virtual office lets a business work without renting a regular office. Instead of a full workspace, companies get a business address, help with mail and calls, and access to meeting rooms when needed. The services include a physical address, mail receiving and forwarding, and a receptionist staff.
You can open a business account at many banks using a virtual office business address. Each bank has different requirements, so check with your bank. Since you can register your business under a virtual address, it is also suitable for a business account at many financial institutions.
With a mail forwarding service, you provide a mail forwarding address and choose a schedule for us to send your mail. How we forward mail and how often is determined by you. Our staff will collect, store, and then forward mail as prearranged. Charges apply.
Our friendly staff can help list your assigned phone number and business address with the local 411 directory, whether you choose a virtual office in Las Vegas or New York City. This service helps make your business easier to find and adds credibility. Please note that a one-time setup fee and ongoing monthly listing charges apply.
Yes, absolutely! Your mail is available for pickup during our regular weekday office hours. If you’re not sure whether you have mail waiting for you, we recommend giving us a quick call or sending an email before stopping by. This helps save you time and ensures your visit to the office is quick and convenient. We also offer drive-thru mail pickup at our Las Vegas location!
For our valued clients, mail forwarding is easy. The total cost includes postage plus a 30% mail handling fee. This helps cover the careful processing and timely delivery of your mail. If you’d like more details or have questions about how mail forwarding works, please click here to learn more.
All BSSI Virtual Office and Phone Answering agreements are between two companies, not an individual and multiple companies. BSSI is a business-to-business (B2B) service provider. The agreements cannot be assigned to another company. Do your clients know you by another name? Your fictitious name (DBA) can be added and shared with your corporation or LLC at a discounted rate in the mailbox. Each company name and/or sister company requires its agreement and incurs fees.
Mail receiving is included with your business address services, so you can rest easy knowing your mail is handled for you. You’re welcome to pick up your mail at our facility at no additional cost. If you choose extra services like mail scanning or forwarding, separate fees will apply based on the service selected.
A virtual office helps reduce costs like rent, utilities, commuting, and office supplies while still giving your business a professional image. It offers a flexible, modern solution for today’s fast-changing economy. At the same time, a virtual office supports business growth, boosts team morale, and allows you to focus your time on what matters most.
A virtual mailbox provides your business with a real street address that can be legally used for tax purposes. Unlike a P.O. Box or home address, it allows you to receive official mail and packages at a professional location. Many services scan and forward your mail, letting you view important documents online while staying organized and professional.
A free virtual office address might sound appealing, but many successful businesses choose paid services instead. Investing in a quality virtual office plan provides better support, reliability, and room to grow. Rather than relying on a limited free option, an affordable paid plan can meet your needs as your business expands and help set you up for long-term success.
Getting started with a virtual office is quick and easy! Simply visit our website and purchase a Virtual Office Las Vegas or NYC package through our secure checkout. After signing up, you’ll receive an email with your service agreement, required forms, and USPS Form 1583. Once you return the completed documents, we’ll finish setting up your account and get you ready to go.
Mail-receiving service agencies like BSSI Virtual Office are 100% dedicated to having all clients fill out the USPS Form 1583. We are registered with the USPS as a commercial mail-receiving agency (CMRA), allowing us to receive mail on behalf of our customers. When a company signs up for mail receiving, usually as part of a virtual office business address package, the service provider must be a CMRA.
Businesses of all sizes can use virtual offices. Small businesses like them because they save money and help improve cash flow. Traveling professionals can use virtual offices to access a quality workspace when needed. Virtual offices are also great for start-ups and growing businesses because they offer flexible, low-cost options that accommodate remote workers.
Your company name can be displayed in the physical directory at our office center. Availability may vary by location, so we recommend checking your chosen office for details. Suite directory listings include a monthly fee, and additional charges may apply. Please note that space in the directory can be limited.
We do accept parcels, courier items, and packets (including business documents) from all mail carriers. Our company cannot accept any item exceeding 10 pounds in weight or larger than 11-7/8 inches x 13-5/8 inches. We also do not accept items containing dangerous, live, or perishable goods.
The Virtual Offices of Las Vegas facility provides private offices and conference rooms for one-on-one interviews or larger meetings. Our facilities are available on a reservation basis, subject to location and availability. The New York City office is strictly a mail facility with a reception area.
Clients can use our address for their business address for local business license requirements. The client’s industry must be permitted for our location through the local business licensing authorities. Please refer to your city’s local licensing authority for business requirements.
A mobile office is a flexible work setup that allows a person or business to work from multiple locations rather than a single, fixed office. However, if you want a polished, professional business image without paying for a long-term office lease, a virtual office is also essential. Many small and home-based businesses choose virtual offices for their affordability, credibility, and convenience.
A virtual office creates all the location and service needs for companies to conduct business virtually. First, a local business address with mail receiving and forwarding services helps meet all marketing and correspondence requirements. Second, a local phone number with a staff of receptionists to answer all your calls. Lastly, use of an on-site conference room, fax, and copy machine (location dependent).
A P.O. box is a locked mailbox inside a post office where you collect mail and small packages from the U.S. Postal Service. A virtual mailbox is a modern service that provides a real street address for receiving mail from multiple carriers. Staff can scan, forward, or securely shred your mail based on your instructions.
If you have any further questions, please email us at info@bssivirtual.com, call us at 702-943-0310 or 888-909-2774, or use our Contact Us form.
