Thinking about getting a virtual mailbox? That’s a great choice, and it can make managing your mail much easier. However, before you can fully get started, there is one crucial step you need to take. Specifically, you will need to complete USPS Form 1583, also known as the Virtual Office Form 1583.
At first, this name may sound official or even a little intimidating. However, the good news is that the form is actually elementary and straightforward. In fact, once you understand what it is and why it’it’seded, the process becomes much less stressful. To help you feel confident and prepared, let’s go through everything together, step by step, in a straightforward, easy, and stress-free way.
USPS Form 1583 is a permission slip for your mail. In other words, it tells the U.S. Postal Service that you allow another business to receive and handle mail for you.
Because mail is private, the USPS requires this form. As a result, your mail stays safe and only reaches people you trust.
You may hear the term CMRA, which stands for Commercial Mail Receiving Agency. It’s simply a formal name for a business that accepts mail on behalf of customers. This can include services such as virtual mailbox providers, mail forwarding companies, or any other business that handles others’ mail. In short, if a company handles your mail, it counts as a CMRA.
Anyone who wants a mail service to handle their mail must complete Form 1583. This applies to individuals, small business owners, large companies, and organizations. Once the form is signed, your mailbox provider is legally allowed to accept mail on your behalf.
To use a virtual address or mailbox, you must give written approval. That’s exactly what the USPS Form 1583 does.
Some companies ask you not to notarize the form. However, others make it easier. For instance, BSSI lets you sign the form in person with a staff member as a witness. If you choose to sign the form in person with a staff member, you won’t need to hire a nYou’ll
You’ll need:
If you do need a notary, you can usually find one at:
You can also use an online notary. These are fast and help you if you’d rather stay home.
If you live outside the U.S., notarizing paperwork may take longer. Because of that, online notary services are often the easiest option. You may also visit a U.S. Embassy or Consulate for help.
You’ll need two documents: a photo ID and proof of address.
Photo ID (pickDriver’s
Proof of Address (pickDriver’s
Luckily, you have options. You can:
When you open an account with BSSI, the staff will provide you with the form.
The form has several boxes. Here’s what each part is for:
USPS Form 1583 is designed to help keep your mail safe and secure at all times. By filling out this form, you are giving official permission for a virtual mailbox provider to receive and handle your mail. Once the form is completed and approved, your virtual mailbox can begin working right away. As a result, you can start receiving and managing your mail without delay. When you choose a helpful mailbox provider and have the proper documents ready, the entire process becomes much easier. Overall, the steps are quick, simple, and completely hassle-free, giving you peace of mind from the start.
Here are some additional details about the BSSI Virtual Office:
These resources provide comprehensive information and support for anyone interested in virtual office packages or executive services.
If you have any questions, you can use our Contact Us Form.
Cristy Shaner has years of hands-on experience working as a client services representative at BSSI. With a background in editorial storytelling and digital publishing, her writing has appeared in Querencia and After Happy Hour Review.
Blue Sky Solutions Inc. DBA Virtual Offices of NYC
Cristy Shaner
Senior Online Content Developer
A virtual office lets a business work without renting a regular office. Instead of a full workspace, companies get a business address, help with mail and calls, and access to meeting rooms when needed. The services include a physical address, mail receiving and forwarding, and a receptionist staff.
You can open a business account at many banks using a virtual office business address. Each bank has different requirements, so check with your bank. Since you can register your business under a virtual address, it is also suitable for a business account at many financial institutions.
With a mail forwarding service, you provide a mail forwarding address and choose a schedule for us to send your mail. How we forward mail and how often is determined by you. Our staff will collect, store, and then forward mail as prearranged. Charges apply.
Our friendly staff can help list your assigned phone number and business address with the local 411 directory, whether you choose a virtual office in Las Vegas or New York City. This service helps make your business easier to find and adds credibility. Please note that a one-time setup fee and ongoing monthly listing charges apply.
Yes, absolutely! Your mail is available for pickup during our regular weekday office hours. If you’re not sure whether you have mail waiting for you, we recommend giving us a quick call or sending an email before stopping by. This helps save you time and ensures your visit to the office is quick and convenient. We also offer drive-thru mail pickup at our Las Vegas location!
For our valued clients, mail forwarding is easy. The total cost includes postage plus a 30% mail handling fee. This helps cover the careful processing and timely delivery of your mail. If you’d like more details or have questions about how mail forwarding works, please click here to learn more.
All BSSI Virtual Office and Phone Answering agreements are between two companies, not an individual and multiple companies. BSSI is a business-to-business (B2B) service provider. The agreements cannot be assigned to another company. Do your clients know you by another name? Your fictitious name (DBA) can be added and shared with your corporation or LLC at a discounted rate in the mailbox. Each company name and/or sister company requires its agreement and incurs fees.
Mail receiving is included with your business address services, so you can rest easy knowing your mail is handled for you. You’re welcome to pick up your mail at our facility at no additional cost. If you choose extra services like mail scanning or forwarding, separate fees will apply based on the service selected.
A virtual office helps reduce costs like rent, utilities, commuting, and office supplies while still giving your business a professional image. It offers a flexible, modern solution for today’s fast-changing economy. At the same time, a virtual office supports business growth, boosts team morale, and allows you to focus your time on what matters most.
A virtual mailbox provides your business with a real street address that can be legally used for tax purposes. Unlike a P.O. Box or home address, it allows you to receive official mail and packages at a professional location. Many services scan and forward your mail, letting you view important documents online while staying organized and professional.
A free virtual office address might sound appealing, but many successful businesses choose paid services instead. Investing in a quality virtual office plan provides better support, reliability, and room to grow. Rather than relying on a limited free option, an affordable paid plan can meet your needs as your business expands and help set you up for long-term success.
To get your services up and running, we’ll just need a few things from you:
BSSI will keep you updated every step of the way with helpful email notifications about your account status and service details.
Getting started with a virtual office is quick and easy! Simply visit our website and purchase a Virtual Office Las Vegas or NYC package through our secure checkout. After signing up, you’ll receive an email with your service agreement, required forms, and USPS Form 1583. Once you return the completed documents, we’ll finish setting up your account and get you ready to go.
Mail-receiving service agencies like BSSI Virtual Office are 100% dedicated to having all clients fill out the USPS Form 1583. We are registered with the USPS as a commercial mail-receiving agency (CMRA), allowing us to receive mail on behalf of our customers. When a company signs up for mail receiving, usually as part of a virtual office business address package, the service provider must be a CMRA.
Businesses of all sizes can use virtual offices. Small businesses like them because they save money and help improve cash flow. Traveling professionals can use virtual offices to access a quality workspace when needed. Virtual offices are also great for start-ups and growing businesses because they offer flexible, low-cost options that accommodate remote workers.
Your company name can be displayed in the physical directory at our office center. Availability may vary by location, so we recommend checking your chosen office for details. Suite directory listings include a monthly fee, and additional charges may apply. Please note that space in the directory can be limited.
We do accept parcels, courier items, and packets (including business documents) from all mail carriers. Our company cannot accept any item exceeding 10 pounds in weight or larger than 11-7/8 inches x 13-5/8 inches. We also do not accept items containing dangerous, live, or perishable goods.
The Virtual Offices of Las Vegas facility provides private offices and conference rooms for one-on-one interviews or larger meetings. Our facilities are available on a reservation basis, subject to location and availability. The New York City office is strictly a mail facility with a reception area.
Clients can use our address for their business address for local business license requirements. The client’s industry must be permitted for our location through the local business licensing authorities. Please refer to your city’s local licensing authority for business requirements.
A mobile office is a flexible work setup that allows a person or business to work from multiple locations rather than a single, fixed office. However, if you want a polished, professional business image without paying for a long-term office lease, a virtual office is also essential. Many small and home-based businesses choose virtual offices for their affordability, credibility, and convenience.
A virtual office creates all the location and service needs for companies to conduct business virtually. First, a local business address with mail receiving and forwarding services helps meet all marketing and correspondence requirements. Second, a local phone number with a staff of receptionists to answer all your calls. Lastly, use of an on-site conference room, fax, and copy machine (location dependent).
A P.O. box is a locked mailbox inside a post office where you collect mail and small packages from the U.S. Postal Service. A virtual mailbox is a modern service that provides a real street address for receiving mail from multiple carriers. Staff can scan, forward, or securely shred your mail based on your instructions.
If you have any further questions, please email us at info@bssivirtual.com, call us at 702-943-0310 or 888-909-2774, or use our Contact Us form.
